Managers NEW TAB

TEAM MANAGER INFORMATION updated May 13, 2010		Lori Neale-Moore, team manager coordinator E-MAIL
MYSA INFORMATION TEAM MANAGER DUTIES PRE-SEASON MEETINGS UNIFORMS, EQUIPMENT & FIELD REQUESTS TOURNAMENT DUTIES (INCL. OUT-OF-STATE) LEAGUE GAME DUTIES GAME CANCELLATION POLICY/ PROCEDURES RESOLVING ISSUES DRSC BOARD MEMBERS AND STAFF	MINNESOTA YOUTH SOCCER ASSOCIATION WEBSITE MYSA is your definitive source of information for traveling soccer in Minnesota. Please take some time to familiarize yourself with the content available on their web site. Here are just a few of the links most-frequented by team managers: [•] MYSA Manager's Information [•] MYSA National Background Check* [register online] [•] MYSA Medical Release [typable online form] [•] MYSA Rules Manual [•] MYSA Sanctioned Tournaments *Mandatory Background Check required for all Team Managers, Coaches & Asst. Coaches prior to start of any new soccer season. If you completed the background check for last year's FALL season, your application is still valid and therefore do not have to complete the form for this summer. All Team Managers, Coaches & Asst. Coaches that are NEW to the club this summer MUST go online and complete the background check.
TEAM MANAGER DUTIES
The team manager handles all administrative duties of the traveling soccer team to allow the coaching staff to coach. A team manager will be the communications liaison between the parents, the coaching staff, and Dakota REV Administrators. A team manager, along with input from the team parents, coordinates the selection of tournaments, plans the season and will assist the coaches before and after each game. PRE-SEASON RESPONSIBILITIES MANDATORY NATIONAL BACKGROUND CHECK — Prior to any team activity, all Team Managers, Coaches and Assistant Coaches must go online to register for the National Background Check. TEAM LIAISON — Act as a conduit between the players, coaching staff and Dakota REV administrators. Assist in any way to assure a smooth operation of your team and an enjoyable soccer experience for the players and parents. ATTEND REQUIRED MEETINGS — See below for meetings. DISTRICT/STATE TOURNAMENTS — Register your team by the posted deadlines for year-end District and State Tournaments. Applies to U11 and older teams only. MANAGE TEAM FINANCES TEAM BUDGET — With the help of team parent input, create and manage a team budget. TEAM FUNDRAISING — Plan, organize and help establish fundraisers for your team. Teams must be granted prior approval from the Dakota REV Board prior to the start of any fundraising activities. Once approved, Dakota REV team fundraisers may be advertised under the Fundraiser link on the club web site. E-MAIL Amy Schenk, website coordinator with details on your fundraiser. ESTABLISH TEAM COMMUNICATIONS TEAM ROSTER & CONTACT INFORMATION — Print or e-mail to all parents a team roster including player names, jersey numbers, parent names, addresses, player and parent: e-mail addresses, home, work and cell phone numbers, and player birthdates. CALLING TREE — Create a calling tree and e-mail list for emergency team communications. SET UP A TEAM WEB PAGE — Create and maintain your Dakota REV team web page. Click here to get started! TEAM COMMUNICATIONS — Provide (optional) printed practice and game schedules, and distribute any other communications as necessary throughout the season. Schedules and other information that can potentially change throughout the season can easily be posted on your team web page for all team members and parents to access. Continually make updates to your online schedules so that all information is current. COLLECT PLAYER FORMS MYSA MEDICAL RELEASE FORM — Collect all player's completed MYSA Medical Release forms prior to the start of the season. Medical Release forms should be on-site at all games and are required at the time of check-in for all tournaments. Click here for more important information Medical Release forms and notarizing guidelines. BIRTH CERTIFICATES — Collect a photocopy of each player’s birth certificate. These forms should be on-site at all league games, and are required at check-in for all tournaments. PHOTOS FOR PLAYER PASS — Collect 1/2-inch photos from each player, or bring your digital camera to your first player meeting and take each players photo. These photos will be affixed to an MYSA player pass for each player. Have each player sign their pass and then have the passes laminated (Kinkos, Office Max, etc.) Use a hole-punch to pop a hole in each pass and put the passes on a secure ring in alphabetical order. Include an identification card attached to the ring including a phone number in case passes are lost or left behind at a game! PARENTAL CODE OF CONDUCT — Please have your parents print and read the Dakota REV Parental Code of Conduct. This document outlines expected parental behavior on the sidelines during all league and tournament games. Collect signed copies from each family. ASSIST WITH TEAM UNIFORMS UNIFORMS AND "EXTRAS" ORDERS — Managers will collect all team uniform and uniform Extras orders and submit all team orders + payment to the uniform coordinator by the stated deadline. Click here for more information on 2009 uniforms. UNIFORM DISTRIBUTION — When uniforms are available, pick up from the uniform coordinator. Manager's will then determine the best way to distribute uniforms items to each player. Players may pick up uniforms from the manager's house or uniforms can be distributed at an outdoor practice. Due to the distraction of other players, please do not distribute uniforms during an event at the Irish Sports Dome. POST-SEASON RESPONSIBILITIES DISTRIBUTE COACH and PLAYER EVALUATION FORMS — At the end of the season, distribute a Coaching Evaluation form to each parent and/or older player, and a Player Evaluation form for each player to your coach(es) to complete and submit to Nels Dokken, director of player development. Mail forms to: Nels Dokken Dakota REV Soccer Club, P.O. Box 61 Rosemount, MN 55068 END-OF-SEASON TEAM PARTY — Plan a fun season-ending party for your team players, coaching staff and/or parents.
PRE-SEASON MEETINGS
INITIAL PARENTS FIRST MEETING Each team manager will coordinate an Initial Parent Team Meeting in which the coach and manager can become acquainted with the parents. This meeting should be scheduled anytime in February. The meeting can take place at someone's house, at a local restaurant, or at a meeting room reserved through Community Education. Meeting should take place in November, six months prior to the start of the summer season, to organize winter off-season practices. Meet again in January to select summer tournaments, provide tournament recommendations and costs. Introduction of Dakota REV Soccer Club and the club's philosophy Introduction of Players and Parents Head Coach Introduction (background, history and philosophy) Assistant coach(es) Introduction (background, history and philosophy) Select a Team Manager Elect one team parent to serve as representative to be the club's REV-It-Up Spring Tournament. Role of the Director of Coaching and Player Development clinics and participation requirements Collect Birth Certificates, Photos for player passes and completed Medical Release forms. Equipment needs (sports bag, cleated shoes, soccer ball, shin guards, water bottle, mouth guard (optional), athletic supporter (optional), extra shoe laces, team shorts (provided), team jersey (2 provided), socks (provided), Under Armour, club warm-ups, bags & Dakota REV Spiritwear. Player commitment, playing time Practices, when team will start, days of week and times League game schedule to be distributed to coaches in early May Build calling tree assignments Address the various levels of play (Premier, C1, C2 and C3) Affiliation with Minnesota Youth Soccer Association (MYSA). Organizes and controls the competitive soccer program for the State of Minnesota Affiliation with Eastview Athletic Association (EVAA) DRSC is THE Traveling Soccer program for the EVAA area Affiliation with Rosemount Area Athletic Association (RAAA) DRSC is THE Traveling Soccer program for the RAAA area		U9-U10 PARENT INFORMATIONAL MEETING This very important meeting is typically held in early February for all upcoming U9 and U10 teams. Please refer to the U9-U10 CONNECTION for meeting details as well as ongoing announcements and schedules for the U9-U10 age brackets. TEAM MANAGERS MEETING Lori Moore, Dakota REV team manager coordinator, will call a meeting for all summer team managers. This meeting is typically held in early March. Please check the web site for meeting information. DIRECTOR OF COACHING AND PLAYER DEVELOPMENT MEETING The current director of player development will meet with all coaches prior to the Dakota REV scheduled clinics. MANDATORY DISTRICT COACHES MEETING For summer season, the mandatory District Coaches Meeting is typically held in mid-March. A majority of Dakota REV Teams will be assigned to the South League, however, as the club grows, teams may be assigned to another district for summer league play, especially the age brackets with two or more teams. Please confirm which district your team has been assigned to play, then confirm and attend that district’s meeting: date, time and location. For meeting information, go to: MYSA At least ONE representative from your team (coach and/or manager) is required to attend the District Coaches Meeting. At the meeting, you will receive (a.) Summer League Game Schedule, (b.) a phone/ e-mail list of all coaches and managers in your District age bracket, (c.) an MYSA Coach Handbook. At the meeting, a general rule update will be discussed. What to Bring: Your summer tournament schedule as this is an ideal time to make necessary changes to your summer league schedule when all bracket coaches are present. Also, bring any questions or concerns you may have for the District Manager to be asked during the group meeting session.
UNIFORMS, EQUIPMENT & PRACTICE FIELDS
PLAYER UNIFORMS Barbara Brewer, uniform coordinator E-MAIL Dakota REV is on a two-year uniform rotation: new uniforms for all players in "even-numbered" years. For players joining the club in an "odd-numbered" year, please select "full uniform" at the time of player registration and choose your player's sizes for jersey, shorts and socks. Uniform fittings will be scheduled at the Irish Sports Dome in January. Check the homepage, or summer information link for scheduled uniform fitting dates/times. The uniform coordinator works with the team managers to organize their team's core uniform and uniform "extras" purchases. Managers will be contacted in early April when the uniforms and "extras" are sorted by team and ready for pick up. Manager's will then determine the best way to distribute uniforms items to each player, usually players will pick up uniforms from the manager's house. Due to distraction of other players, please do not distribute uniforms during an event at the Irish Sports Dome.	COACH EQUIPMENT BAGS Tenner Thompson, equipment manager E-MAIL Tenner Thompson, equipment manager will be in contact with the coaches in April to make available our standard equipment bag including game balls, cones, corner flags and nets for your team. Each team is responsible for keeping and maintaining the contents of the equipment and bag, and turning it in at the end of the season.	PRACTICE FIELD REQUESTS Kevin Newman, field coordinator E-MAIL Please contact Kevin Newman, field coordinator in mid-April to request outdoor practice field time. Please indicate your team's age level to be assigned the appropriate-sized field. Note: Field requests will not be issued until the fields are dry and designated for use by the city, usually by mid-April.
TOURNAMENT DUTIES
REGISTER YOUR TEAM — Currently, most MYSA-sanctioned tournaments can be applied for and paid online at the hosting club's website. Complete the online tournament application. You may be required to provide a roster of players and jersey numbers, birthdates, team history, jersey colors, documentation and fees by the hosting club's specified deadlines (usually Feb or March for summer tournaments.) You will be asked to pay the registration fee with a credit card online. Some tournaments still allow a check to be mailed in after your team is registered online. COMMUNICATIONS — Provide game schedules and field maps, uniform assignments, maps to fields and hotels, tournament events and any other tournament information that will be helpful to parents and players. HOTEL RESERVATIONS — For out-of-town or out-of-state travel, coordinate hotel reservations and/or travel arrangements for tournaments ASAP as hotels book quickly for large tournaments. TRAVEL PERMIT — For out-of-state or out-of-country travel you must apply online for an MYSA Travel Permit. Permit fees and other important travel information are posted at this link. (Note: Most tournaments in western Wisconsin (MYSA territory) are not considered out of state. Check with MYSA prior to applying. The following guidelines should be followed when playing in a tournament outside of the state of Minnesota. Apply and pay online for a Travel Permit at MYSA's web site a minimum of 30 days prior to travel departure. MYSA will return your signed authorization for travel, which you must present to the tournament officials where you are playing. E-mail Monique Williams, DRSC registrar/administrator, with your intention to play out-of-state including destination and dates of tournament. Determine coaches and parents that will be representing your team. Determine travel methods and designated chaperones TOURNAMENT CHECK-IN — You will be asked to provide the following documents when checking in for any tournament. To make your check-in process run smoothly, organize everything you will need for the tournament in a 3-ring binder: A copy of your team's official MYSA Roster Player Passes on a ring, in alphabetical order MYSA Medical Release forms Birth Certificates Tournament Confirmation Letter (if sent to you via e-mail from the tournament's director.) Travel Permit (required only if tournament is out of state or country.)
GAME DUTIES
LEAGUE HOME GAMES Provide to the following items to the center referee at player check-in: #10 Envelope include: postage stamp and mailing label to district rep. Match Report include: date, game #, opponent, and signature of attending coach Referee Money Player Passes Don't forget your player passes from the center ref. at the end of the game. Game Ball TIP: Prepare all of your home game envelopes at the beginning of the season. Write the game date on the corner of each envelope and affix the MYSA mailing labels. Inside each envelope include: dated and signed Match Report and Referee money. LEAGUE AWAY GAMES Provide to the following items to the center referee at player check-in: Match Report include: date, game #, opponent, and signature of attending coach Player Passes Don't forget your player passes from the center ref. at the end of the game. TOURNAMENT GAMES Check in at the Registration Headquarters at least one hour prior to the start of your first scheduled game. You will be asked to provide the following documents when checking in for any tournament. To make your check-in process run smoothly, organize everything you will need for the tournament in a 3-ring binder: A copy of your team's official MYSA Roster Player Passes on a ring, in alphabetical order MYSA Medical Release forms Birth Certificates Tournament Confirmation Letter (if sent to you via e-mail from the tournament's director.) Travel Permit (required only if tournament is out of state or country.)		LEAGUE PRE-GAME DUTIES Place the corner flags and check the goal nets for fit and condition (home only.) Coordinate post-game snacks for players (optional.) LEAGUE GAME DUTIES Have a first aid kit on hand and stocked. Provide bagged ice or other means for icing injuries. Have Medical Release forms and Birth certificates on-hand in case of dispute. Always have pink “Red Card” forms on hand and available at each game. Be sure to obtain the issuing Referee’s signature and the referee at each subsequent suspended game, as required by MYSA. LEAGUE POST-GAME DUTIES Collect corner flags (home only.) Be sure to get player passes back from the center ref. Inform players/parents of next scheduled practice or game.
GAME CANCELLATION POLICY AND PROCEDURES
The following guidelines should be followed when rescheduling a league game: Complete the online rescheduling process or fill out the form and fax to your MYSA Age Group Director. AWAY GAME CANCELLATION Contact opposing team coach or manager, provide an explanation as to why the game must be rescheduled and agree on a couple of alternative dates and times. Please allow plenty of lead time to resolve the scheduling issue. After you hear back from the opposing team coach or manager with confirmation of date and time, notify your MYSA Age Group Director of the changes via the provided form. Rescheduling Process If you are unable to come to an agreement on a date for a rescheduled game, the coach will need to contact the appropriate Boys or Girls District Director. Finally, notify your team members of the schedule change! HOME GAME CANCELLATION Contact the opposing team coach or manager, provide an explanation as to why the game must be rescheduled and agree on a couple of alternative dates and times. Please allow enough time to prevent last minute issues. E-mail Sean Kelly, Dakota REV referee coordinator to cancel the referees for the originally scheduled evening. E-mail Kevin Newman, Dakota REV field coordinator to arrange for a field, giving all of the date and time options. Once a field is rescheduled, E-mail Sean Kelly, referee coordinator once again to reschedule the referees for the rescheduled game. Notify your Boys or Girls District Director of the changes via the provided form. Confirm final arrangements with opposing Coach/Manager If you are unable to come to an agreement on a date for a rescheduled game, the coach will need to contact the appropriate Boys or Girls District Director. LINKS Finally, notify your team members of the schedule change! WHEN CRITICAL ISSUES ARISE If a team refuses to play a game against a particular team, they will forfeit the game and be assessed a fine. This team will then be ineligible for post season play. All rescheduled games must be completed by the official end of the MYSA Summer league season which is XXX, 2009.
RESOLVING ISSUES
NON-COOPERATIVE COACH OR BOARD MEMBER Call the Dakota REV President or Appropriate MYSA District Boys Director – current name and info at the MYSA web site. Appropriate MYSA District Girls Director – current name and info at the MYSA web site.