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Tournament Preparation

Tournament Responsibilities

Starting in the fall, your coach and/or parents should start thinking about which tournaments to participate in the following summer.  In January, MYSA publishes a list of all summer sanctioned tournaments

Currently, most MYSA-sanctioned tournaments can be applied for and paid online at the hosting club's website. Before the deadline, complete the online tournament application. You may be required to provide a roster of players and jersey numbers, birthdates, team history, jersey colors, documentation and fees by the hosting club's specified deadlines (typically Feb or March for summer tournaments.) In most instances, you will pay the registration fee online with a credit card. On occasion, tournaments may allow a check to be mailed in after your team has registered online. Please refer to each tournament’s rules.

Prior to each tournament, provide an itinerary to parents, players and coaches. Include game schedules, field maps, uniform assignments, maps to fields and hotels, a packing list for overnight tournaments, team lunch/dinner information, and any other information that will be helpful to parents and players. This information can either be available on your team webpage or provided as handouts.

For out-of-town, or out-of-state travel, coordinate hotel reservations and/or travel arrangements for tournaments ASAP as hotels book quickly for large tournaments. is a free online resource available to assist in travel arrangements.

For out-of-state, or country travel you must apply online for an MYSA Travel Permit. Permit fees and other important travel information and deadlines are posted at (NOTE: Most tournaments in western Wisconsin (MYSA territory) are not considered out of state. Check with Lisa or MYSA prior to applying. Follow these guidelines when playing for a tournament outside of the state of Minnesota.)

  • Apply and pay online for an MYSA Travel Permit a minimum of 30 days prior to travel departure. There is a price break for ordering early.
  • Approx. 1 week  prior to your departure date, MYSA will return your signed authorization for travel, which you must present to the tournament registrants at the time of team check in.
  • Email Lisa with your intention to play out of state, including destination, travel dates and tournament dates.
  • Determine travel methods and designated chaperones.
  • Provide your players with the REV Packing List as a guideline to ensure each player is prepared for several days worth of games.

Each tournament has different requirments, so make sure that you review the rules and check in procedures before traveling to the tournament.  Managers will be asked to provide the following documents for almost all tournaments. To expedite the process, organize everything you will need alphabetically in a 3-ring binder:

  • A copy of your team's official MYSA Roster, or a completed MYSA Roster Form
  • MYSA Medical Release formsThis form MUST BE NOTARIZED if your team intends to participate in out of state tournaments and/or State Cup.)
  • Birth Certificates
  • **TIP** Keep each player’s Medical Form and Birth Certificate back-to-back in a 3-hole plastic sleeve.
  • Laminated Player Passes on a ring, in order by last name, with Team Leader passes at the end.
  • Travel Permit (Required only if tournament is out-of-state or country.)
  • Tournament check-in requirements may vary. Always check with your tournament’s website prior to leaving home.